Resolve the discrepancy with your supplier.ģ.Ĝancel the invoice. This will prevent payment of the invoice and entry of a duplicate invoice. To resolve duplicate invoices when you have not overpaid:ġ.Ěpply to the invoice a special invoice hold that you defined for duplicate invoices. Notify your supplier of an overpayment and request a refund or credit memo.
Resolving Duplicate Invoices To resolve duplicate invoices when you have overpaid: The report also includes the invoice currency and description. You can also narrow your search by specifying any of the following: one invoice type, a minimum invoice amount, and a beginning invoice date. You specify the order (date, amount, and supplier name) in which you want to list invoices. This listing selects and lists invoices based on parameters you enter. You can review the amount remaining of duplicate invoices to determine if you have paid the same invoice (or part of an invoice) twice. This report also displays the amount remaining for payment on each invoice. You can run this report from the Reports and Analytics work area. This includes the line amount and the invoice used for matching the credit or debit memo. This reports lists invoices alphabetically by supplier, and includes invoices with invoice numbers that match within a character length you specify and matching invoice dates within a date range you specify. Review the line information for credit and debit memo. The following reports to help you identify duplicate invoices in your Payables system: For example, if you consistently enter all letters in upper case you would enter an invoice number only as ABC123, and not also as abc123. Suggestion: You may want to use an invoice numbering convention that minimizes the risk of separate entries of the same invoice under different invoice numbers. Although Payables prevents you from entering an invoice with exactly the same invoice number for the same supplier, you may have entered the same invoice twice with different supplier names, or invoice numbers with different case (abc123 and ABC123). You can periodically audit your invoices to prevent duplicate payments of the same invoice. If you did not enter the credit memo in a foreign currency, the Functional Amount is the same as the Invoice Amount.Identifying Duplicate Invoices (Oracle Payables Help) Amount of the credit memo distribution line in your functional currency. If the credit memo was entered in your functional currency, Payables leaves this field blank.įunctional Amount. If you entered the credit memo in a foreign currency Payables prints the exchange rate date for the credit memo. If you entered the credit memo in a foreign currency Payables prints the exchange rate for the credit memo. Amount of the credit memo distribution, in the currency in which it was entered. GL Date of the credit memo distribution line. If the credit memo distribution line is not matched to an invoice, Payables leaves this column blank. Invoice date of the invoice to which the credit memo is matched. The Payables Credit Memo Matching Report lists credit memos and debit memos for suppliers and the invoices to which the credit memos and debit memos are matched. If the credit memo distribution line is not yet matched, Payables prints "not matched" in this column. Invoice number of the invoice to which the credit memo distribution line is matched. Invoice number of the credit memo.Ĭredit Memo Date.
Leave these parameters blank to submit the report for all credit memo dates. Choose begin and end credit memo invoice dates for the range of credit memo dates for which you want to submit the report. Leave the parameters blank to submit the report for all suppliers.īegin/End Credit Memo Date. Choose beginning and ending supplier names for the range of suppliers for whom you want to submit the report. See: Submitting Standard Reports, Programs, and Listings. You submit this report from the Submit Request window. It also lists total credit memo amounts for each supplier, and a total amount for the report. The report also lists the total of the distribution line amounts of each credit memo in your entered currency and your functional currency. The report lists the following for each credit memo's distribution lines: the distribution line amount in functional currency, the distribution line GL Date, the invoice to which it is matched, and any exchange rate information. This report lists credit memos and debit memos that match the supplier and date parameters you specify. Negative amount invoice created by a supplier and sent to you to notify you of a credit. Credit/debit memos are netted with basic invoices at payment time. Credit Memo Matching Report (Oracle Payables Help) Enter a credit or debit memo to record a credit for goods or services purchased.